Every business runs differently and relies on a multitude of technologies to keep them going. With so many different tools to choose from, new businesses are faced with the challenge of starting from scratch and figuring out which will work the best for their company. For example many teams must figure out how to collaborate while working from multiple locations, which we discussed in an earlier blog. Many roadblocks can appear on the road to success, such as time management issues, working capabilities, and budgets. Having a solid team in place with the right tools and technologies can help your business reach its potential. Here are five must have tools we believe any business can utilize – but like anything else, the team should select which tools work best for them, and tailor best practices to meet the needs of the group
- Google Apps
Google Apps offers many different capabilities to business owners. Whether you’re using Gmail, Calendar or Drive, Google Apps offers businesses endless possibilities for connecting, organizing and creating. With its easy to use interface and inexpensive price, passing up this tool is a questionable move for any business. They also offer many add on applications to strengthen your business and seamlessly integrate with their products. For example Zoho is a CRM application that can be added on to better track leads, sales targets and prioritize your activities.
Whether you are using the video capability or simply just the phone service, Skype has many benefits for connecting with clients, team members, and partners. It makes connecting with people long distance or overseas a simple procedure. It also gives you the ability to share documents instantly during a call or video chat, making virtual meetings a seamless experience. One major drawback of this tool is that the free version does not let you do screen shares in a group conversation.You must upgrade to a paid account in order to utilize this feature.
Correctly managing multiple projects and tasks simultaneously is key to business success. Trello is a free online tool that can help you manage your team projects, and organize your day-to-day tasks. By just opening up the dashboard you can see everything about your project. For example, who is working on it, what changes that have been made, and continuous updates right before your eyes. Trello is a great place to keep everyone within the company up to date on projects and tasks. Want to learn about more project management tools? Check out our recent blog post!
- Microsoft OneNote
Though many think of OneNote as just a note taking application, it can do much more. It is better to think of OneNote as a data warehouse. On OneNote, you can take clips from the web to save and view later or send yourself emails to your OneNote account to be saved into your notebook. OneNote also provides a space for you to keep photos and documents. OneNote is a great place for businesses to collaborate, stay organized and house day to day notes. One major competitor for this tool is Evernote. One big differentiator for Evernote is that it merged with CardMunch and now allows you to scan in business cards, automatically process them, store them, and connect with them on Linkedin. This is one major feature that will give OneNote a run for their money.
Do you have too many digital identities that you wish could be merged and managed? Do you have more than one email account? Then this is the tool for you. The FullContact application makes sure all your contacts, across multiple platforms, are organized and up to date. It can help to remove duplicates and merge them to make your address book clean and organized. Once synced and up to date, you can output the address book to your email and phone to make sure you have it when you need it.
These are just a few business tools that I think can be very helpful in the workplace. All of them focus on creating a sense of strong organization and communication. Every business runs differently and it is important to find which tools and methods can help them succeed. By backing your team with strong tools you can create a well oiled working environment.
Have any helpful tools you use? Let us know!